Top 22 Tasks to Outsource to The Hourly

The beautiful thing about Virtual Assistants is that they are easily accessible, flexible and will usually work on as small or large a task as you want. All while not having to take on the risk of an employee.

Though you may wonder what they can actually do to help you?

Think of all the tasks you either hate doing, can’t do yourself, or you shouldn’t be doing (because you are too busy doing more important things), then they are likely to be in this list.

1. Data Entry – Any system or software as long as it’s accessible online!

2. Accounts - Accounts receivable and payable services using your accounting system or sign up with us as we have now joined a Xero Partner Program.

3. Bookkeeping – Have someone to keep track of your business expenses and income. Entering purchase receipts and recording income, as well as reconciliations and reporting.

4. Payroll - We use Xero payroll and XeroMe timesheeting to keep track of your employees time. We can also file and pay your PAYE.

5. Client Scheduling – If we are managing your calendar it makes sense that we can schedule appointments for your clients at a time that works for you.

6. Excel Spreadsheets – We can update those 10 spreadsheets you have on the go incorporating your business processes. Automations can keep them running smoothly and efficiently using VBA or formulas.

7. Remittance – Your suppliers will be happy with you once they know that they are getting paid

8. Distributing Client Statements – We can send out monthly statements to clients and even do the pesky jobs of chasing up unpaid invoices.

9. Project Updates – Projects that need follow-ups and status changes kept up to date in Trello, Asana, Xero Projects, MS Project etc. can be completed by us.

10. App Setup - You might need all your manual data extracting and uploading into a new app.

11. Software Training - You may need users to be trained in certain aspects of their role using online software. We can provide training and a simple guide book preparing users for each role in the workflow.

12. Updating your CRM – With all those leads you’re getting you will need someone to keep them up to date in your Client Relationship Management software (CRM). Salesforce, Hubspot, Zoho, we have you covered!

13. Creating Forms or Apps – Think online form creation platforms like Airtable, Google Forms, DoForms, Dusbsado and Appsheets for making custom apps.

14. Transcription Services – We can turn recorded or live speech into a prepared written document.

15. Document Preparation – Formatting, editing and branding documents, like paper newsletters! (Does anyone still do those?)

16. Email Client Newsletters – Digital forms of newsletters like using Mail Chimp or similar then your VA can design, proofread and schedule your newsletters to clients.

17. Booking Travel + Accommodation – We can book travel and accommodation on your behalf to suit all your travelling needs. It can include travel planning and options for you to choose from.

18. Meeting Minutes – Yes this can be done virtually! All you need is to login to a meeting tool like Zoom, Teams or similar for us to be able to view your meeting. We can also help you set Zoom if you require, it only takes minutes.

19. Research – There is so many things you could use a VA to research for you, like market research, property searches and comparison, finding an office space, venue pricing, shop locations and so much more!

20. Sourcing the Perfect Stock Photos – It can be particularly time-consuming choosing the perfect stock images for your website or creatives. Let us provide with some options that fit.

21. Creating Facebook Ads - We can run social media campaigns for your small biz that targets your market audience

22. Social Media Scheduling – Get set up to have your posts scheduled using Hootsuite.

It sounds great, doesn’t it?